OneDrive and SharePoint work together to store, sync, and serve files and documents to users. OneDrive actively syncs files between the cloud and your PC, while SharePoint, a browser-based software, helps collaboration by using dynamic and frequently user-editable websites. Therefore, SharePoint is so much more than only data storage.
SharePoint Document Library
One of SharePoint’s many features is the ability to create “Document Libraries.” These libraries can inherit permissions from websites or break them down if needed. For instance, a “Personal” OneDrive is a SharePoint document library. The “Business” OneDrive is a separate library, as shown below:
Those who use shared folders on local servers must follow multiple steps to access files remotely. They must first connect to the company’s VPN (virtual private network), then reconnect to the mapped drive. Conversely, SharePoint libraries provide a location for data and securely allow accessibility anywhere at any time, without a VPN. OneDrive and SharePoint sync results in a much more streamlined and productive way.
Benefits of SharePoint
SharePoint users can take advantage of its numerous features and benefits:
Perhaps the most prominent advantage of SharePoint is data sanitation. A typical file server may host various data on the same drive. Although information such as human resources, accounting, and public data may exist in separate folders, it’s unfortunately all too common that a file permissions error occurs. Users may then have access to sensitive information.
SharePoint, on the contrary, allows companies to create separate sites for each department, complete with individual document libraries and inheritable permissions. As such, they can enjoy an extra layer of confidentiality.
Additionally, through OneDrive, users can open a file in SharePoint through their PC’s file explorer. Then, once they save their changes, coworkers can view the document immediately on their devices. Multiple users can also edit the document simultaneously, seeing others’ edits in real-time and boosting productivity.
SharePoint provides users with secure cloud locations for their critical data, while OneDrive ensures each document syncs and stays up-to-date on every device. From an end-user perspective, the technologies look and behave as if they reside on each PC at the same time.
Get Started With SharePoint Online
Companies of all sizes can significantly benefit from SharePoint’s features. SharePoint and OneDrive allow users to gain confidence that their files remain protected, secure, and up-to-date on multiple devices.
At Truewater, our professionals possess extensive knowledge of Microsoft’s cloud computing technologies. We can assist your business with creating and maintaining locations for your important data. Truewater is the premier Houston cloud computing partner. Contact us today to get started!
The team of professionals at Truewater possesses over 20 years of experience and knowledge in the IT industry. We stay up-to-date with the latest changes and improvements, offering expertise and proactive measures for every client. Our team customizes various specialized services to your company’s needs so that you can remain flexible and secure. Learn more about our mission, and contact us today to get started!
By: Joshua Lackey, Truewater Project Manager